Privacy Policy for SmartDiary.co

Effective Date: 27.07.2023

Florian Walther ("we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, and disclose your data when you use our journaling app, SmartDiary.co ("the Website"). By using our Website, you agree to the practices described in this policy.

Information We Collect

a) Personal Information:

When log in to our Website, we collect the following personal information:

• Name: We collect your name, which is used for personalization and identification purposes.
• Email Address: We collect your email address to facilitate account-related communication, such as password reset requests and important service announcements.

b) Diary Entries:

Our Website is a journaling app, and we collect and store the diary entries you choose to add to the app. These entries are private and accessible only to you.

How We Use Your Information

a) Diary Entries Processing:

We utilize the services of OpenAI's ChatGPT API (owned by Microsoft) to enhance the features of our journaling app. Your diary entries may be sent to the ChatGPT API for processing, such as generating automatic summaries or providing AI-driven insights. Please be assured that we take appropriate measures to ensure the security and confidentiality of your data when it is shared with the API.

b) Personalization:

Your name is used to personalize your experience on our Website, allowing us to address you appropriately.

c) Customer Support:

If you reach out to us with questions or require support, we will use your email address to respond to your inquiries.

d) Legal Obligations:

We may use your information to comply with legal obligations, such as responding to lawful requests from law enforcement agencies.

Legal Basis for Processing

We process your personal information for the purposes mentioned above based on the following legal grounds:

• Your consent: We rely on your consent to process your name and diary entries and to send diary entries to the ChatGPT API.
• Legitimate interests: We may process your information to improve and optimize our Website's performance and user experience.

Data Retention

We retain your personal information, including your name and diary entries, for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by applicable laws. If you choose to delete your account or diary entries, we will securely remove your information from our active systems.

Data Sharing

We do not share, sell, or disclose your personal information to third parties for their marketing purposes. However, we may share your data with trusted third-party service providers who assist us in operating our Website and providing services to you. These service providers are contractually bound to use your information only as necessary to provide the services to us.

Third-Party Logins

You have the option to log in to our Website using email magic links or social providers such as Google and Facebook. When using these third-party login services, you are subject to their respective privacy policies and terms of use. We do not control the data collection practices of these providers.

Data Security

We take appropriate technical and organizational measures to protect your personal information from unauthorized access, loss, misuse, alteration, or disclosure. However, please be aware that no data transmission over the internet or information storage system is entirely secure.

Your Rights

You have certain rights regarding your personal information, including the right to access, update, correct, or delete it. You can also withdraw your consent for processing your data or object to certain processing activities. If you wish to exercise any of these rights or have any privacy-related concerns, please contact us atflorian@smartdiary.co.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. When we make significant changes, we will post a prominent notice on our Website or notify you directly through the email address associated with your account.

Contact Us

If you have any questions or inquiries regarding this Privacy Policy or our data practices, please contact us at:

Florian Walther
Fröbelstr. 7
99092 Erfurt
Germany
Email: florian@smartdiary.co

By using SmartDiary.co, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your personal information as described herein.